Data protection regulations
Below you will find information regarding the type, scope and purpose of the processing of your personal data when using our website, http://collaboratorum.agl-einewelt.de (hereinafter referred to as the „platform“). Personal data is any information relating to an identified or identifiable natural person.
1. Controller
The controller, as defined by the EU General Data Protection Regulation (GDPR), is the natural or legal person who, either alone or jointly with others, determines the purposes and means of the processing of personal data. Regarding the personal data processed when visiting our platform, the controller within the meaning of the GDPR is the Arbeitsgemeinschaft der Eine Welt-Landesnetzwerke e.V., Am Sudhaus 2, 12053 Berlin (hereinafter referred to as the „provider“ or „we“).
2. When you visit our platform
When you visit our platform, our server collects the following information from your end device: browser type and version, operating system, the previously visited website („referrer“), IP address and the time the page was called up.
We collect and process this data in order to ensure the disruption-free operation of our platform and to be able to recognise, prevent and prosecute any misuse of our services. We also use the collected data for statistical purposes, for example to analyse which end devices and browsers are used to access our platform with a view to continuously adapting and improving our offering accordingly, to suit the needs of users.
This data processing is carried out on the basis of Article 6(1)(f) GDPR. We anonymise all technical data mentioned in the first paragraph containing personal references 30 days after collection.
3. User profile
When you create a user profile on our platform, we collect your email address and a user name (pseudonym) of your choice; without this data, we cannot set up a user profile for you. You can also voluntarily add further information to your user profile, e.g. a profile photo.
If you have a user profile with us, we can keep you up to date with news from our platform via email. You can set which notifications you would like to receive in your user profile. You can revoke your consent at any time with future effect by adjusting the settings.
We store the personal data associated with the user profile until the contractual relationship established with us via the user profile is terminated. The legal basis for this data processing is Article 6(1)(b) GDPR.
4. Chargeable services
If you wish to make use of paid services on our platform, we will collect your actual name or company name and your residential or registered office address in addition to your email address and user name. This data is essential for concluding a contract with us; we process it for the purpose of fulfilling the contract in accordance with Article 6(1)(b) GDPR. We store this data until all reciprocal claims arising from the contractual relationship have been definitively settled and all retention periods under commercial and tax law have expired.
5. No automated decision-making, no profiling
We do not use automated decision-making or profiling when deciding whether to conclude a contract.
6. Processors
For the operation of our platform, we use the services of the following processors in accordance with Article 28 GDPR:
- Commissioned operator of the platform, also responsible for the anonymised evaluation of data to improve the platform (see above): wechange e.G., Oberlandstr. 26-35, 12099 Berlin, Germany,
- for web hosting by wechange e.G.: Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Germany,
- for email dispatch and email management by wechange e.G.: Mailjet SAS, 13-13 bis, rue de l’Aubrac – 75012 Paris, France,
- to support our accounting in connection with paid services by wechange e.G.: Haufe-Lexware GmbH & Co. KG, Munzinger Str. 9, 79111 Freiburg, Germany.
7. Contributions
If you write a post on our platform, e.g. a discussion post or the announcement of an event, we will save and publish your post in the appropriate location on our platform, together with your user name. You can specify in your user profile which information from your user profile should be disclosed and to whom.
If your user profile with us is deleted, certain posts by you will remain on our platform so that other users can continue to work on them and track the progress of a discussion (see Section 3 (3) of our Terms of Use), however, we will anonymise the user name previously displayed with your posts. Personal data contained in the text of a post – for example, if you have disclosed your own name in it – will be retained even if a user profile is deleted.
8. Contact form and communication by email
If you send us a message via the contact form on our platform or by email, we will save your message together with the sender data transmitted with it (name, email address and any other information added by your email application). In order to receive and store your messages and to send emails to you, we use the services of our email provider (see above), which acts on our behalf as a processor in accordance with Article 28 GDPR.
The legal basis for this data processing is our legitimate interest in responding to your message and to be able to respond to any follow-up questions you may have (Article 6(1)(f) GDPR). We will delete the data collected with your message by no later than the end of the calendar year following the last communication with you regarding your request, subject to the regulation in the following paragraph.
If you send us a legally relevant declaration regarding an existing contractual relationship with us, the legal basis for the processing is also Article 6(1)(b) GDPR, regardless of the method of transmission. In such cases, we will delete the data associated with your declaration as soon as all mutual claims arising from our contractual relationship with you have been definitively settled and the retention periods under commercial and tax law have expired.
The email servers we use work with TLS and SSL, meaning that the transmission between your email server and ours is encrypted provided that your email provider also supports at least one of these encryption technologies. The data you enter in our contact form is also transmitted to our server in encrypted form using SSL.
9. Use of cookies
If you have logged into your user profile, we store „cookies“ on your end device. These are small text files that allow us to recognise your device when you visit our platform again at a later date. This includes a cookie that remembers your login status and is retained for 60 days after each login so that you do not have to log in again using your login credentials during this time (login cookie).
With the help of other cookies, we can also prevent the misuse of our services (cross-site cookie) and analyse certain user behaviour (web analytics cookie), e.g. which parts of our platform you use, how long you stay on our platform, and when and how often you return to our platform. We do not set a web analytics cookie if you have activated the „Do not track“ option in your browser settings.
This data processing is carried out on the basis of Article 6(1)(f) GDPR for the purpose of enabling you to use our platform securely and conveniently, to better tailor our platform to the interests of our visitors and the technology they use, and to analyse and optimise the technical functions of our site.
A stored cookie expires no later than twelve months after your last visit to the platform, which means that your end device automatically deletes it after this time.
You can prevent the storage of cookies by accessing your Internet browser’s cookie settings and objecting to the storage of cookies for our platform, or generally for all websites. You can also delete cookies that have already been stored there.
10 Your rights
You have the following rights with regard to our processing of your personal data:
You have the right to request confirmation from us as to whether we are processing personal data concerning you. If this is the case, we will provide you with the personal data stored in relation to you and further information in accordance with Article 15 (1) and (2) GDPR.
You have the right to have inaccurate personal data concerning you rectified without undue delay. Taking into account the purposes of the processing, you also have the right to have incomplete personal data completed, including by means of the provision of a supplementary statement.
You can demand that we delete the personal data concerning you immediately under the conditions of Article 17 (1) GDPR, unless their processing is necessary in accordance with Article 17 (3) GDPR.
You can request that we restrict the processing of your data if one of the requirements of Article 18(1) GDPR is met. In particular, you can request restriction rather than deletion.
We will notify all recipients to whom we have disclosed personal data concerning you of any rectification or deletion of your personal data and restriction of processing, unless this proves impossible or involves disproportionate effort. We will also inform you about these recipients should you request that we do so.
You have the right to receive the personal data that you have provided to us in a structured, commonly used and machine-readable format and may request that we transmit this data to another controller without hindrance, where technically feasible.
If data processing is based on your consent, you have the right to withdraw your consent at any time. Withdrawing your consent does not affect the lawfulness of the data processing that took place prior to your withdrawal.
RIGHT TO OBJECT: ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION, YOU MAY OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU; This right to object exists in relation to data processing carried out on the basis of Article 6(1)(f) GDPR for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms requiring the protection of personal data. If you exercise your right to object, we will no longer process the data concerned unless we can demonstrate compelling legitimate grounds for processing which override your interests, rights and freedoms, or unless the processing serves the establishment, exercise or defence of legal claims.
IN THE EVENT THAT WE PROCESS PERSONAL DATA FOR DIRECT MARKETING PURPOSES (E.G. NEWSLETTERS), YOU MAY OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR THE PURPOSE OF SUCH MARKETING, WITH THE CONSEQUENCE THAT WE WILL NO LONGER PROCESS YOUR DATA FOR THESE PURPOSES.
If you believe that the processing of your personal data violates the GDPR, you can lodge a complaint with a supervisory authority, in particular in the member state of your place of residence, your place of work or the place of the alleged violation. This does not exclude other administrative or judicial remedies.
Our local supervisory authority for data protection is the Berlin State Commissioner for Data Protection and Freedom of Information (Berliner Landesbeauftragte für den Datenschutz und die Informationsfreiheit, BInBDI).
TERMS OF USE
§ 1 – Provider, content of the offer
The provider of the website http://collaboratorum.agl-einewelt.de (hereinafter referred to as the „Platform“) is the Arbeitsgemeinschaft der Eine Welt-Landesnetzwerke e.V., Am Sudhaus 2, 12053 Berlin, Germany (hereinafter referred to as the „Provider“, or „we“). The following terms and conditions govern the rights and obligations between us and the respective user of the platform (hereinafter „you“).
§ 2 – Access requirements, registration
(1) All visitors to our platform can view the public area of the platform with the presentation of the players, groups and projects represented, without having to fulfil any special requirements.
(2) Creating a user profile, joining a group or a project, publishing and editing contributions or documents on the platform and using other interactive functions require prior registration on the platform.
(3) Any natural person can register on the platform by providing a user name of their choice (which may also be a pseudonym), their email address and a password of their choice. Further details can be added voluntarily. Once we have accepted your registration application, you will receive confirmation by email.
(4) Only one registration is permitted per natural person. Proxy or fiduciary registration for third parties is not permitted. We reserve the right to cancel a user relationship without notice if it is based on multiple registrations by the same natural person or on representation or trusteeship for a third party.
(5) User profiles are not transferable; the assignment of rights from the user relationship is excluded.
§ 3 – Granting of rights
(1) In certain areas of the platform, you can make your own contributions (e.g. write texts, upload images and other media). For all your contributions, you guarantee that you hold all necessary rights to all components of a contribution; this includes, in particular, the consent of persons who are recognisable in photos or videos. You also undertake to indemnify us against any claims made by other platform users or other third parties due to any legal infringements in connection with your contribution. The indemnification claim also includes our costs incurred in conducting a reasonable investigation and, if necessary, expenses for any legal defence that may become necessary in such a context, unless you are not responsible for the third party’s complaint.
(2) By submitting a contribution to us, you grant us the right to save your contribution on the platform’s web servers and to make it publicly accessible on the platform, stating your user name, insofar as the platform’s functions provide for networking, exchange and collaboration between users. This authorisation is granted as a geographically unrestricted, non-exclusive right.
(3) For content stored in your user profile, the granting of rights is limited in time to the duration of your user relationship with us. For content that you have sent to other users via the platform as a message or exchanged as part of a discussion or the joint editing of a document on the platform, the granting of rights applies until the time at which all recipients and editors of your content, including yourself, have terminated their user relationship with us.
(4) The granting of rights by you to us is free of charge.
(5) The granting of rights to content uploaded by users to other users is not covered by these terms of use. Therefore, please enquire with the respective author as to the extent to which you are authorised to use their content.
§ 4 – Quality assurance
We reserve the right to remove content from the platform if we are convinced that the content is incompatible with the aims of our platform – namely information, cooperation and support for users. This is particularly the case if the content is offensive in content or form – which cannot be tolerated even in consideration of freedom of expression, or contains or represents a violation of the law, such as defamation, slander, incitement to hatred, coercion, blackmail, threats or violations of copyright, trademark law or personal rights. Furthermore, racist, queerphobic, sexist, homophobic, anti-Semitic and anti-Muslim content will not be tolerated.
§5 – Advertising
Advertising for pornographic, racist, homophobic and violence-glorifying content is prohibited and will result in the immediate blocking of the user. In addition, the regulations on the termination of the user relationship apply in the event of offences (§ 6).
§ 6 – Termination of the user relationship
(1) Either party may terminate the user relationships at any time, free of charge, by giving notice in text form (e.g. by email).
(2) The termination of a user relationship shall not affect the rights to certain content granted to us up to that point, insofar as other users continue to work with it (cf. Section 3 (3)).
(3) Contributions by a user that are part of a discussion on the platform will be retained even after termination of the user relationship, however, the user name originally published with your contribution will be removed and replaced with a note that the authoring user is no longer active on the platform.
(4) We operate the platform for an indefinite period of time. Within the framework of a free-of-charge user relationship, you are therefore not entitled to an unlimited term or to a certain level of availability of the platform.
§ 7 – Liability for content
The platform’s processes are automated, in particular the receipt and publication of content contributed by our users. We do not check submitted content for appropriateness, factual accuracy or any legal violations prior to publication. However, we undertake to immediately follow up specific reports of problematic content and delete it if necessary.
§ 8 – Changes to the terms of use
(1) From time to time it may be necessary to amend these Terms of Use. In such a case, we will inform you of the planned change by email at least six weeks prior to changes coming into effect.
(2) If you do not object in text form (e.g. by email) within four weeks of receipt of the notification of change, your consent to the change shall be deemed to have been granted. We will specifically draw your attention to this legal consequence in our notification of change.
(3) If you object to the announced change, this may constitute a reason for us to terminate the user relationship with you with effect from the date on which the change comes into force.
§ 9 – Final provisions
(1) The use of the platform is subject to the law of the Federal Republic of Germany to the exclusion of the conflict-of-law rules of private international law. This choice of law shall not apply insofar as it would restrict the mandatory statutory rights of a consumer with permanent residence abroad.
(2) The controller responsible for data protection is the provider named in § 1. Our privacy policy applies, which you can find online at https://wechange.de/cms/datenschutz/.
Stand: 07.12.2021
